Following agenda topics were posted on the St. Clare website and at the community pool four days prior to the meeting. Summary of discussion of each agenda item follows:
I. Delegation of Duties Among Board Members
The members agreed that better delegation of duties among the board is needed. As issues come up, they may get addressed more effectively when one member is designated to follow up on that issue. We need to make sure that two or more of us are not going down parallel paths working the same issue. Right now, we know that the following members are responsible for the areas shown:
- Alex: interfacing with JLH and other agencies on the new homes and park; pool security
- Charlene: landscape (community and homeowner violations)
- Ross: problems pertaining to the pool (other than security)
- Laval and Terry have no specific areas for which they are responsible
II. Re-Assess Disciplinary Procedures on Landscape Violations
It was agreed that first notices to a homeowner from VMG, citing a violation of landscape or ACC guidelines, must be routed through the board members for concurrence. Board members will have four days to respond and can use that time to personally visit properties to view the infraction, if they choose. Second notices of violation and beyond can follow existing procedures. Terry to pass this policy change on to VMG.
Terry also suggested that the board should rely more on homeowner inputs and complaints about landscape violations, instead of taking dedicated walks through the association to monitor compliance. The emphasis is that the board is a governing body, not a policing body. This will be discussed further at the June BOD meeting.
III. Status of New JLH Homes
- The development is now 40 homes and a one plus acre park
- Permits were issued to JLH on April 22nd
- On a related matter, Alex had asked JLH if we could get the name of the architectural firm they will employ to design the shade structure at the new park. JLH is unresponsive. The board decided to forgo JLH on this and find its own architectural firm. Ross Gibby to coordinate this search.
IV. New Structures Within Pool Area
- The board discussed installation of video surveillance equipment in the pool area. During the April board meeting, the board authorized $2,500 for the initial purchase and installation of equipment. A more comprehensive proposal from USA Alarm Systems, Inc. (owned by a St. Clare resident) has since been received. The board decided to handle to vote on moving ahead with this proposal via email, after members have had a chance to look at the proposal or ask questions.
- USA will also be asked to look at our bathroom access and recommend any solutions to keep unaccompanied non-residents out.
- The board passed a motion to spend $1,500 to change or modify the pool access gate in order to keep unaccompanied non-residents out and to make the step rails “skateboard” proof.
- Laval Bey mentioned that Terrace Apartments in Newhall use fobs to get into and out of their pool area. It was thought that this might be a safety issue, but Laval will look further at Terrace’s process (or ask Ruth to do this) and advise the board.
V. Planning for June 11th Board of Directors Meeting
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Due to time constraints, this agenda item was not covered. Ingrid Ramirez also had advised the board that she would not be able to attend this May 14th meeting, but will address Neighborhood Watch and Disaster Preparedness at the June meeting.
VI. Homeowner’s Forum
- Homeowner Dale Stone was present and questioned the wording in section 2 of the Rules Policy, specifically wondering if the phrases “second offense” and “third offense” apply to separate offenses (in other words, if the homeowner commits the same violation months or years later, which would be a second offense) or to the same offense. The board advised Dale that the wording applies to the same offense (in other words, the “second” offense is the second time the homeowner is cited, after failing to act on the board’s first request to correct a violation).
- Dale also reminded the board that he would like to serve on the Architectural Control Committee (ACC), but has yet to be contacted by members of that committee (despite two requests from Terry to those members). Terry advised that ACC assignments must be voted on during a normal board of directors meeting, so this will be addressed in June. Terry also suggested that Dale be made the head of the ACC if and when he is voted in.
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The next Bi-Weekly Board Meeting is scheduled for Wednesday, July 16th at 6:30. The location will be announced on the St. Clare website and posted in the pool area at least four days in advance of the meeting.
Prepared by:
Terry Irwin
St. Clare Community Association, vice president |
