| Following agenda topics were posted on the St. Clare website four days prior to the meeting. Summary of discussion of each agenda item was as follows:
I. Pool Shade Structure
Alex discussed the current progress with making amendments to current architectural plans and re-submitting them to the County of L.A. The county had some questions which are being addressed. As of date, Alex has been to the county 5 times and is close to getting the permit. It is anticipated that construction should start shortly.
II. RV parking policy
The 24 hour limit for unloading and uploading of RV’s is currently in place on a probationary trial period for 60 days. If all goes well it will be extended into the New Year, prior to being made permanent.
III. Winter months Spa usage proposal
Due to currently rising natural gas prices, the high cost to heat the community spa was discussed. It was proposed to limit heating to only the weekends, for Friday evening to Sunday evening use, for the months of December thru March. With the coming winter months the spa usage by this community at large will be down and therefore will have minimal impact on the use of this pool-side amenity. This potentially will save the association a significant amount of money per month. This was approved by the BOD; however, prior to implementing this reduced heating schedule it will be discussed with Duane’s Pool Service, the St Clare pool service company. If this reduced winter months heating schedule works well, it will become a permanent schedule each year.
IV. New Pool Fob system
Our new security system is in place. Sean Gunning, St Clare resident and owner of USA Alarms, will be meeting next week with Ruth Moffitt to train VMG on remote activation of key Fobs for community members. It is anticipated that all homeowners will be mailed their key Fob in the next couple of weeks. One per household will be sent. However, additional Fobs can be purchased at the reduced price of $35.00 until February 28, 2009. On March 1, 2009 the Fobs will cost their ORIGINAL price of $100.
V. Security system in place
Security RAS systems is in place with 3 active cameras with recording capability. A fourth camera will be installed on the shade structure upon completion. This is expected to reduce potential vandalism.
VI. Landscape bids for pool shade tree and Heller Circle enhancements
Board members discussed briefly and approved capital expenditures for 3 shade trees to be planted in the community pool area.
VII. Proposed Rule change for Board Qualifications
A proposal was put forth by Alex to have some minimum requirements for a position on the Board of Directors. A white paper with talking points was put forward to help formulate a final set of qualifications for service on the board. All present board members voted in favor, and the finalized version of the proposed rule change will be put forth for a majority vote by the community members once legal council has approved these new rules.
VIII. AV Board Web media presentation
In keeping with precedence on the national, state, city and municipal levels it was proposed by Mark that we have an audio visual recording of the community association meetings. This is for the convenience of community members whose schedule prevents them from attending the meetings. The recording will be uploaded to the Web with links to our St. Clare HOA Website for easy viewing & inquiry at the community member’s convenience.
IX. Flood Control update
This issue was not discussed at length. It was the consensus of the board members that any community member paying for additional flood insurance would be incurring an unnecessary expense.
X. St. Clare Holiday Party
Alex proposed a community holiday party sometime in the first 2 weeks of December, 2008. A taco bar and amusements for children would be provided. A possible children’s performer was also mentioned as a possibility to be provided. This was approved by the board members with a budget of around $1500.
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